Assessment Process

At the nexus of uncovering hidden costs and improving processes in fragmented print environments for hospitals and hospital systems is our comprehensive and transparent Assessment review. We perform this thorough analysis of operational and clinical areas in complete cooperation with you, and it is free of charge. Once completed, we will design a customized print strategy solution that is inclusive of recommended cost-cutting measures and process improvements if warranted; if we cannot save you money, we will walk away. As the only health care exclusive and vendor neutral managed print services company across the country, our expert team conducts an evaluative review that brings visibility to spend and uncovers inefficiencies that would otherwise go unrecognized.

Here are the three key focus areas of concentration by our Assessment team:

1. Current Use Analysis

As the first step, our Assessment team of experts focuses on determining whether there is a clear understanding of what managing print services provides to your hospital. By this we mean: 1) What is the level of understanding by staff as to industry standards if print management services were to be in place, and 2) We determine if there is defined methodology to the current processes and a print optimization strategy currently in place across the enterprise. This is largely determined by conducting interviews with key stakeholders and caregivers, and to some degree by reviewing and analyzing key indicators against our propriety benchmark data specific to hospitals and the health care industry.

Key Focus Areas:

Current use analysis
Management survey
Stakeholder interviews

2. Financial Analysis

Our financial analysis is comprehensive and performed in full confidentiality by our professional team of print strategy financial experts. This process entails an analysis that starts with commodity pricing, a thorough review of third party contract structures and financing methods; all with a clear focus on global visibility, accountability, total cost of ownership and utilization.

Key Focus Areas:

Desktop benchmark analysis
Equipment lease analysis
Contract structure
Cost Benefit Assessment

3. Operational Analysis

Above all and because of our unique standing as the only health care exclusive managed print services company in our industry, our Assessment team understands that improving processes in print management will enable caregivers to concentrate more time and energy on delivering quality patient care; and in the end save precious resources. The operational component of our Assessment targets in on the physical infrastructure of the current print environments and the associated technology and tactical processes. These elements are evaluated for adequacy and efficiency. Our experts will conduct a comparative study that provides you with a precise overview of our findings and the impact of these current processes on the operations of the hospital.

Key Focus Areas:

Device inventory
End–user service and supply processes
Clinical application software inventory
Forms analysis
Print shop analysis
EMR/EHR readiness state